TravelJio
Built their visa assistance website, covering requirements, fees and documents for 39 countries.
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Visa Management
Track every visa application without losing a document.
Manage visa applications, document checklists and status updates for every traveller, so nothing slips through at the last minute.
Built for:
Visa assistance companies
Travel agencies
Corporate travel desks
Tour operators
Who it's for
Built for teams like yours
Visa assistance companies
Teams processing applications for many travellers every week.
Travel agencies
Agencies handling visas alongside the trips they sell.
Corporate travel desks
Desks managing visas for employees travelling on business.
Tour operators
Operators handling visas for group departures.
The problem
What Visa Management replaces
Document checklists tracked on paper
It's easy to lose track of which documents are pending for which traveller.
No visibility into application status
Staff and customers can't easily check where an application stands.
Missed appointments or expiry dates
Without reminders, appointment slots and validity dates get missed.
Traveller follow-ups done manually
Chasing travellers for missing documents happens over scattered calls and messages.
What's included
Everything in Visa Management
Document Checklist & Upload
Travellers and staff track exactly what's submitted and what's pending.
Application Status Tracking
See every application's stage at a glance, from submission to approval.
Appointment & Deadline Reminders
Automatic alerts before appointments and expiry dates.
Country-Wise Requirement Templates
Pre-built checklists for each destination's visa requirements.
Traveller Communication Log
Every message and update logged against the traveller's file.
Visa Fee & Payment Tracking
Keep visa fees and service charges reconciled per traveller.
How it works
How an application moves through the system
-
1
Open the file
Each traveller's application starts from the destination's checklist template.
-
2
Collect documents
Travellers and staff upload documents, and the checklist shows what's still pending.
-
3
Track the application
Every stage is visible, with reminders before appointments and expiry dates.
-
4
Close it out
Fees and service charges are reconciled, and every update is logged against the traveller.
How we're different
What changes when you switch to Ivonix
Paper files & phone follow-ups
With Ivonix
Document checklist
×On paper, or in someone's memory
Country-wise templates and uploads per traveller
Application status
×Ask whoever is handling it
Every stage visible at a glance
Deadlines
×Appointments and expiry dates get missed
Automatic reminders before appointments and expiry
Chasing travellers
×Scattered calls and messages
Communication logged against the traveller's file
Fees
×Reconciled separately at month-end
Visa fees and service charges tracked per traveller
Our work
Live with clients today
Yes. Country-wise requirement templates give your team a ready checklist for each destination, which you keep up to date.
Yes. Travellers and staff can both upload documents, and the checklist shows what's submitted and what's pending.
Yes. The system sends alerts before appointment dates and document expiry dates.
Yes. We built TravelJio's visa assistance website, which covers requirements, fees and documents for 39 countries.
Explore more
Other Ivonix products
See Visa Management on your own workflow
A walkthrough built around how your team works today.
